Blog & guides
Guides for event check-in, guest lists and QR codes
Practical how-to guides from the Eventor team: sending QR codes with Mailchimp, checking guests in with your phone, importing Excel guest lists, multi-device scanning and more.
IntegrationsHow to Send Eventor QR Codes to Your Guests with Mailchimp
Step by step: export the per-guest QR code links from Eventor, import them into a Mailchimp audience as a merge field, and send every guest their personal QR ticket in one campaign.
· 6 min read
Sending Guest QR Codes over WhatsApp (and SMS)
For small and VIP guest lists, WhatsApp beats e-mail: higher open rates and the code is on the guest's phone at the door. How to get each guest's Eventor QR code and send it over WhatsApp or SMS.
· 3 min read
GuidesHow Many Devices Can Scan at Once? Running Multi-Device Check-in with a Team
Two entrances, five hostesses, one guest list. How many phones and iPads can check in guests at the same time in Eventor, how to invite door staff safely, and how to lay out the entrance.
· 4 min read
Import Eventbrite Attendees into Eventor and Scan Their Tickets at the Door
Sell tickets on Eventbrite, run the door with Eventor: export the attendee report, import it with the ticket barcode as the scan value, and check guests in with the Eventor app on several devices, offline if needed.
· 3 min read
GuidesHow to Import an Excel or CSV Guest List into Eventor (and Fix the 5 Things That Break It)
Drag-and-drop import, automatic column matching, the two mandatory columns, adding guests later, replacing a whole list, and the five spreadsheet mistakes that cause failed imports.
· 4 min read
GuidesHow to Check In Guests with Your Phone or iPad (Complete Guide)
Replace the printed guest list: set up the Eventor app on iPhone, iPad or Android, search or scan guests at the door, handle plus-ones and walk-ins, and export who actually came.
· 4 min read
Free Excel Guest List Template for Events, Parties and Weddings
Download a ready-made Excel guest list template with name, e-mail, company, plus-ones, VIP and RSVP status columns. Works in Excel, Google Sheets and Numbers, and imports into Eventor in one drag-and-drop.
· 3 min read
Eventor Pricing Explained: Free Plan, Pay per Event, or a 3-Month Subscription
What is free, what a Bronze, Silver or Gold event costs, how the 3-month subscription renews, which currency you are billed in, and how to cancel. Written to answer the questions our support team hears most.
· 4 min read
GuidesOffline Check-in Explained: How Sync Works, What Breaks It, and How to Prepare Your Devices
The Eventor apps keep checking guests in when the venue connection drops. That only works if every device was synced before the doors opened. This is how offline sync works, the two mistakes that lose data, and the checklist that prevents them.
· 7 min read
Event planning3 Creative Ways to Find the Perfect Speakers for Your Event
Organising a keynote event? Three practical ways to find speakers your audience will remember, and what to check before you book them.
· 2 min read
InterviewsEvent Management and Future Visions: An Interview with James Taylor
Our interview with James Taylor, award-winning keynote speaker on creativity and innovation, about the future of events and event technology.
· 10 min read
Event planningCrowdfunding for Events: Test Event Ideas Risk-free with Crovento
How event crowdfunding works: validate an event idea with ticket pre-sales before you spend money on the venue.
· 3 min read
Event planning12 Best Break Activities for Your Event
From speed dating to scavenger hunts: 12 break activities that make a conference or corporate event memorable, energised and fun.
· 4 min read
ToolsEvent Analytics and CRM Tools for Professional Event Organizers
How professional organizers track attendee data: a look at HubSpot, Salesforce, Microsoft Dynamics and Batchbook for event teams.
· 5 min read
ToolsTop 3 Newsletter Tools for Event Organizers (Mailchimp, Campaign Monitor, SendGrid)
A comparison of Mailchimp, Campaign Monitor and SendGrid for sending event invitations and newsletters: free plans, editors, automation and pricing.
· 6 min read
Event techThe Potential of Virtual and Augmented Reality at Events
Where VR and AR genuinely add value at events: brand storytelling, product demos, remote attendance and interactive booths, with real examples.
· 7 min read
Try Eventor on your next event
Import your guest list, hand your team the app, and check in with QR codes. Free for up to 30 guests.
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