[{"data":1,"prerenderedAt":80},["ShallowReactive",2],{"post-sending-eventor-qr-codes-with-mailchimp":3},{"slug":4,"title":5,"description":6,"date":7,"image":8,"imageAlt":9,"category":10,"tags":11,"author":17,"readingMinutes":18,"featured":19,"legacy":20,"html":21,"headings":22,"related":51},"sending-eventor-qr-codes-with-mailchimp","How to Send Eventor QR Codes to Your Guests with Mailchimp","Step by step: export the per-guest QR code links from Eventor, import them into a Mailchimp audience as a merge field, and send every guest their personal QR ticket in one campaign.","2026-09-17","\u002Fwp-content\u002Fuploads\u002F2019\u002F01\u002Fmailchimp-layout-ui-1.png","Mailchimp campaign editor","Integrations",[12,13,14,15,16],"mailchimp","qr codes","invitations","email","how-to","Eventor team",6,true,false,"\u003Cp>Every guest in Eventor has a unique QR code. Scan it at the door and the guest is checked in within a second. The question we get most often is: \u003Cstrong>how do I get that QR code to each guest?\u003C\u002Fstrong>\u003C\u002Fp>\n\u003Cp>Eventor does not send bulk e-mail itself. Instead it gives you a personal QR code link for every guest, and you send those links with the e-mail tool you already use. This guide uses \u003Cstrong>Mailchimp\u003C\u002Fstrong>, because it is the tool most of our customers already have, and because merge tags make personal QR codes trivial. The whole process takes about 20 minutes the first time and 5 minutes after that.\u003C\u002Fp>\n\u003Cdiv class=\"callout\">\n\u003Cp>\u003Cstrong>What you need:\u003C\u002Fstrong> an Eventor event with guests imported (see \u003Ca href=\"\u002Fblog\u002Fhow-to-import-excel-guest-list\">how to import an Excel guest list\u003C\u002Fa> or start from the \u003Ca href=\"\u002Fblog\u002Ffree-excel-guest-list-template\">free template\u003C\u002Fa>), a Mailchimp account (the free plan works), and e-mail addresses for your guests.\u003C\u002Fp>\n\u003Cp>\u003Cstrong>Rather not do it yourself?\u003C\u002Fstrong> We set up the QR code campaign for you: Mailchimp, Paperless Post, Campaign Monitor, Brevo or the tool you already use. It is included for Gold customers and available as a service for everyone else. Write to \u003Ca href=\"mailto:support@eventor.app\">support@eventor.app\u003C\u002Fa> with your event date and guest count.\u003C\u002Fp>\n\u003C\u002Fdiv>\n\u003Ch2 id=\"how-eventor-qr-codes-work\">How Eventor QR codes work\u003C\u002Fh2>\n\u003Cul>\n\u003Cli>Each guest gets a code that contains only their Eventor guest ID. It has no personal data in it.\u003C\u002Fli>\n\u003Cli>The code is delivered as a \u003Cstrong>web link to an image\u003C\u002Fstrong> (for example \u003Ccode>https:\u002F\u002Fapi.qrserver.com\u002Fv1\u002Fcreate-qr-code\u002F?data=EVENTOR:GSTID:…\u003C\u002Fcode>). Opening the link shows the QR code; e-mail tools can embed it as an image.\u003C\u002Fli>\n\u003Cli>The Eventor iOS and Android apps scan these codes with the built-in camera scanner. There is nothing to configure on the app side.\u003C\u002Fli>\n\u003C\u002Ful>\n\u003Ch2 id=\"step-1-export-the-qr-code-data-from-eventor\">Step 1: Export the QR code data from Eventor\u003C\u002Fh2>\n\u003Col class=\"steps\">\n\u003Cli>Open your event at \u003Ca href=\"https:\u002F\u002Fevents.eventor.app\">events.eventor.app\u003C\u002Fa> and press \u003Cstrong>Export\u003C\u002Fstrong>.\u003C\u002Fli>\n\u003Cli>Expand \u003Cstrong>Advanced options\u003C\u002Fstrong> and tick \u003Cstrong>Export QR Code data\u003C\u002Fstrong>.\u003C\u002Fli>\n\u003Cli>Choose \u003Cstrong>CSV\u003C\u002Fstrong> as the format (Mailchimp imports CSV most reliably) and download the file.\u003C\u002Fli>\n\u003C\u002Fol>\n\u003Cp>Open the file. You will see the usual guest columns plus two new ones:\u003C\u002Fp>\n\u003Ctable>\n\u003Cthead>\n\u003Ctr>\n\u003Cth>Column\u003C\u002Fth>\n\u003Cth>What it contains\u003C\u002Fth>\n\u003C\u002Ftr>\n\u003C\u002Fthead>\n\u003Ctbody>\n\u003Ctr>\n\u003Ctd>\u003Ccode>QR Code\u003C\u002Fcode>\u003C\u002Ftd>\n\u003Ctd>The link to the QR image for this guest. This is the one you will use.\u003C\u002Ftd>\n\u003C\u002Ftr>\n\u003Ctr>\n\u003Ctd>\u003Ccode>QR Code data\u003C\u002Fcode>\u003C\u002Ftd>\n\u003Ctd>The raw text encoded in the code (\u003Ccode>EVENTOR:GSTID:…\u003C\u002Fcode>). You do not need it for Mailchimp.\u003C\u002Ftd>\n\u003C\u002Ftr>\n\u003C\u002Ftbody>\n\u003C\u002Ftable>\n\u003Cp>Keep at least these columns: \u003Ccode>First name\u003C\u002Fcode>, \u003Ccode>Last name\u003C\u002Fcode>, \u003Ccode>Email Address\u003C\u002Fcode>, \u003Ccode>QR Code\u003C\u002Fcode>. Delete guests without an e-mail address, or they will fail the import.\u003C\u002Fp>\n\u003Ch2 id=\"step-2-add-a-qr-code-field-to-your-mailchimp-audience\">Step 2: Add a QR code field to your Mailchimp audience\u003C\u002Fh2>\n\u003Cp>Mailchimp stores per-contact data in \u003Cstrong>audience fields\u003C\u002Fstrong>, and each field has a \u003Cstrong>merge tag\u003C\u002Fstrong> you can drop into an e-mail.\u003C\u002Fp>\n\u003Col class=\"steps\">\n\u003Cli>In Mailchimp go to \u003Cstrong>Audience → All contacts\u003C\u002Fstrong>, open \u003Cstrong>Settings\u003C\u002Fstrong> and choose \u003Cstrong>Audience fields and *|MERGE|* tags\u003C\u002Fstrong>.\u003C\u002Fli>\n\u003Cli>Press \u003Cstrong>Add a field\u003C\u002Fstrong>, pick the type \u003Cstrong>Text\u003C\u002Fstrong>, name it \u003Cem>QR code\u003C\u002Fem> and set the merge tag to \u003Ccode>QRCODE\u003C\u002Fcode>.\u003C\u002Fli>\n\u003Cli>Save. You now have a \u003Ccode>*|QRCODE|*\u003C\u002Fcode> tag that will be replaced with each guest's link when the campaign is sent.\u003C\u002Fli>\n\u003C\u002Fol>\n\u003Cdiv class=\"callout\">\n\u003Cp>\u003Cstrong>Tip:\u003C\u002Fstrong> create a separate audience or a tag such as \u003Cem>Summer Gala 2026\u003C\u002Fem> for each event. Guests change from event to event, and you do not want last year’s QR code to reach this year’s list.\u003C\u002Fp>\n\u003C\u002Fdiv>\n\u003Ch2 id=\"step-3-import-the-guests-with-their-qr-links\">Step 3: Import the guests with their QR links\u003C\u002Fh2>\n\u003Col class=\"steps\">\n\u003Cli>Go to \u003Cstrong>Audience → Import contacts → Upload a file\u003C\u002Fstrong> and pick the CSV you exported from Eventor.\u003C\u002Fli>\n\u003Cli>In the column-matching screen map \u003Ccode>Email Address\u003C\u002Fcode> → Email Address, \u003Ccode>First name\u003C\u002Fcode> → First Name, \u003Ccode>Last name\u003C\u002Fcode> → Last Name and \u003Ccode>QR Code\u003C\u002Fcode> → \u003Cstrong>QR code\u003C\u002Fstrong> (the field you created).\u003C\u002Fli>\n\u003Cli>Tick \u003Cem>Update any existing contacts\u003C\u002Fem> so a re-import after last-minute changes overwrites the old data.\u003C\u002Fli>\n\u003Cli>Finish the import and open one contact to check that the QR code field contains a link starting with \u003Ccode>https:\u002F\u002F\u003C\u002Fcode>.\u003C\u002Fli>\n\u003C\u002Fol>\n\u003Ch2 id=\"step-4-put-the-qr-code-into-your-e-mail\">Step 4: Put the QR code into your e-mail\u003C\u002Fh2>\n\u003Cp>Build your campaign as usual: event name, date, venue, dress code. Where the ticket should appear, add the QR code image using the merge tag as the image source.\u003C\u002Fp>\n\u003Cp>\u003Cstrong>With a Code block (most reliable):\u003C\u002Fstrong> drag a \u003Cem>Code\u003C\u002Fem> content block into the layout and paste:\u003C\u002Fp>\n\u003Cpre>\u003Ccode class=\"language-html\"><p style="text-align:center;margin:0 0 8px;font-weight:bold;">Your personal entry code<\u002Fp>\n<p style="text-align:center;margin:0;">\n  <img src="*|QRCODE|*" alt="Your QR code for *|FNAME|*" width="220" height="220" style="display:inline-block;border:0;">\n<\u002Fp>\n<p style="text-align:center;font-size:12px;color:#666;">Show this code on your phone at the entrance. One code per guest.<\u002Fp>\n\u003C\u002Fcode>\u003C\u002Fpre>\n\u003Cp>Mailchimp replaces \u003Ccode>*|QRCODE|*\u003C\u002Fcode> with each guest’s link at send time, so every recipient sees their own code.\u003C\u002Fp>\n\u003Cp>\u003Cstrong>With an Image block:\u003C\u002Fstrong> newer Mailchimp editors also accept a merge tag in the image \u003Cem>URL\u003C\u002Fem> field. Insert an Image block, choose \u003Cem>Use a URL\u003C\u002Fem> and paste \u003Ccode>*|QRCODE|*\u003C\u002Fcode>. If your editor does not accept it, fall back to the Code block above.\u003C\u002Fp>\n\u003Cdiv class=\"callout\">\n\u003Cp>\u003Cstrong>Add the link too.\u003C\u002Fstrong> Some corporate mail clients block images by default. Add a plain text line such as \u003Cem>Can’t see the code? Open it here: \u003Ccode>*|QRCODE|*\u003C\u002Fcode>\u003C\u002Fem> so guests can always tap through to their code.\u003C\u002Fp>\n\u003C\u002Fdiv>\n\u003Ch2 id=\"step-5-test-before-you-send\">Step 5: Test before you send\u003C\u002Fh2>\n\u003Col>\n\u003Cli>Use \u003Cstrong>Preview → Enter preview mode → Live merge tag info\u003C\u002Fstrong> to click through a few contacts and confirm each shows a different QR code.\u003C\u002Fli>\n\u003Cli>Send a \u003Cstrong>test e-mail\u003C\u002Fstrong> to yourself with a real contact selected, open it on your phone.\u003C\u002Fli>\n\u003Cli>Open the Eventor app on another device, go to the event, tap the scanner icon and scan the code on your screen. The guest is checked in. Then tap the guest and reset the check-in so the real count stays correct.\u003C\u002Fli>\n\u003C\u002Fol>\n\u003Ch2 id=\"step-6-send-and-handle-late-changes\">Step 6: Send, and handle late changes\u003C\u002Fh2>\n\u003Cp>Send the campaign. For guests added after the send:\u003C\u002Fp>\n\u003Cul>\n\u003Cli>Import the newcomers into Eventor, export the QR data again (tick \u003Cem>Export QR Code data\u003C\u002Fem>), and import only the new rows into Mailchimp.\u003C\u002Fli>\n\u003Cli>Send the same campaign again to a \u003Cstrong>segment\u003C\u002Fstrong> that contains only the new contacts, or resend to \u003Cem>non-openers\u003C\u002Fem> after 48 hours.\u003C\u002Fli>\n\u003C\u002Ful>\n\u003Cp>Because the code contains only the guest ID, a guest who was re-imported into Eventor gets a \u003Cstrong>new\u003C\u002Fstrong> ID and therefore a new code. Avoid deleting and re-importing the whole list after you have sent the codes.\u003C\u002Fp>\n\u003Ch2 id=\"at-the-door\">At the door\u003C\u002Fh2>\n\u003Cul>\n\u003Cli>Set up the door team first: \u003Ca href=\"\u002Fblog\u002Fhow-to-check-in-guests-with-your-phone\">how to check in guests with your phone or iPad\u003C\u002Fa> and \u003Ca href=\"\u002Fblog\u002Fmulti-device-check-in-how-many-scanners\">how many devices can scan at once\u003C\u002Fa>.\u003C\u002Fli>\n\u003Cli>Scan with the QR button in the Eventor app. The screen turns green with the guest’s name; VIPs and plus-ones are shown so the hostess can react.\u003C\u002Fli>\n\u003Cli>A code scanned twice shows \u003Cem>already checked in\u003C\u002Fem>, which stops ticket sharing.\u003C\u002Fli>\n\u003Cli>No signal at the venue? Scanning still works: the guest list and the codes are on the device, and check-ins sync as soon as the connection is back. See \u003Ca href=\"\u002Fblog\u002Fdoes-event-check-in-work-offline\">Does event check-in work offline?\u003C\u002Fa>\u003C\u002Fli>\n\u003C\u002Ful>\n\u003Ch2 id=\"frequently-asked-questions\">Frequently asked questions\u003C\u002Fh2>\n\u003Cp>\u003Cstrong>Can Eventor send the e-mails for me?\u003C\u002Fstrong>\nYes, as a service rather than a button. We build and send the QR code campaign for you in Mailchimp, Paperless Post, Campaign Monitor, Brevo or your own tool. It is included with Gold event packages and Gold subscriptions (\u003Ca href=\"\u002Fprices\">see pricing\u003C\u002Fa>); for Bronze and Silver events we quote a small fee based on the guest count. Write to \u003Ca href=\"mailto:support@eventor.app\">support@eventor.app\u003C\u002Fa> with the date and the number of guests.\u003C\u002Fp>\n\u003Cp>\u003Cstrong>Does this work with Paperless Post, Campaign Monitor, Brevo or HubSpot?\u003C\u002Fstrong>\nYes. The principle is identical: import the \u003Ccode>QR Code\u003C\u002Fcode> column as a custom field and use that tool’s personalisation tag as the image source (\u003Ccode>[qrcode,fallback=]\u003C\u002Fcode> in Campaign Monitor, \u003Ccode>{{ contact.QRCODE }}\u003C\u002Fcode> in Brevo, \u003Ccode>{{ contact.qrcode }}\u003C\u002Fcode> in HubSpot). Paperless Post does not support merge images in its designs, so there we add the personal QR link as a per-guest “View your ticket” link, or we send the codes for you. Coming from Paperless Post with your guest list? See the \u003Ca href=\"https:\u002F\u002Fhelp.eventor.app\u002Fhow-to-import-guests-from-paperless-post\" target=\"_blank\" rel=\"noopener\">help center article on importing from Paperless Post\u003C\u002Fa>.\u003C\u002Fp>\n\u003Cp>\u003Cstrong>Can I put the QR code in a PDF ticket or an Apple Wallet pass?\u003C\u002Fstrong>\nThe link returns a PNG image, so any tool that accepts an image URL per recipient can place it: mail-merge PDF tools, badge printers, or a wallet-pass generator.\u003C\u002Fp>\n\u003Cp>\u003Cstrong>Can guests get the code on WhatsApp instead?\u003C\u002Fstrong>\nYes, see \u003Ca href=\"\u002Fblog\u002Fsend-qr-codes-to-guests-over-whatsapp\">Sending guest QR codes over WhatsApp\u003C\u002Fa>.\u003C\u002Fp>\n\u003Cp>\u003Cstrong>I already sold tickets with another tool that has its own QR codes.\u003C\u002Fstrong>\nThen you do not need Eventor’s codes at all. Import the ticket barcode as the \u003Cem>Barcode value\u003C\u002Fem> and enable the custom barcode option in the event settings; the Eventor app will scan the existing tickets. See \u003Ca href=\"\u002Fblog\u002Fimport-eventbrite-attendees-into-eventor\">Import Eventbrite attendees into Eventor\u003C\u002Fa>.\u003C\u002Fp>\n",[23,27,30,33,36,39,42,45,48],{"id":24,"text":25,"level":26},"how-eventor-qr-codes-work","How Eventor QR codes work",2,{"id":28,"text":29,"level":26},"step-1-export-the-qr-code-data-from-eventor","Step 1: Export the QR code data from Eventor",{"id":31,"text":32,"level":26},"step-2-add-a-qr-code-field-to-your-mailchimp-audience","Step 2: Add a QR code field to your Mailchimp audience",{"id":34,"text":35,"level":26},"step-3-import-the-guests-with-their-qr-links","Step 3: Import the guests with their QR links",{"id":37,"text":38,"level":26},"step-4-put-the-qr-code-into-your-e-mail","Step 4: Put the QR code into your e-mail",{"id":40,"text":41,"level":26},"step-5-test-before-you-send","Step 5: Test before you send",{"id":43,"text":44,"level":26},"step-6-send-and-handle-late-changes","Step 6: Send, and handle late changes",{"id":46,"text":47,"level":26},"at-the-door","At the door",{"id":49,"text":50,"level":26},"frequently-asked-questions","Frequently asked questions",[52,60,69],{"slug":53,"title":54,"description":55,"date":7,"category":10,"tags":56,"author":17,"readingMinutes":59,"featured":20,"legacy":20},"send-qr-codes-to-guests-over-whatsapp","Sending Guest QR Codes over WhatsApp (and SMS)","For small and VIP guest lists, WhatsApp beats e-mail: higher open rates and the code is on the guest's phone at the door. How to get each guest's Eventor QR code and send it over WhatsApp or SMS.",[57,58,13,14,16],"whatsapp","sms",3,{"slug":61,"title":62,"description":63,"date":7,"category":10,"tags":64,"author":17,"readingMinutes":59,"featured":20,"legacy":20},"import-eventbrite-attendees-into-eventor","Import Eventbrite Attendees into Eventor and Scan Their Tickets at the Door","Sell tickets on Eventbrite, run the door with Eventor: export the attendee report, import it with the ticket barcode as the scan value, and check guests in with the Eventor app on several devices, offline if needed.",[65,66,67,68,16],"eventbrite","ticketing","import","barcode",{"slug":70,"title":71,"description":72,"date":73,"updated":74,"image":75,"category":76,"tags":77,"author":17,"readingMinutes":18,"featured":20,"legacy":19},"best-email-newsletter-tool","Top 3 Newsletter Tools for Event Organizers (Mailchimp, Campaign Monitor, SendGrid)","A comparison of Mailchimp, Campaign Monitor and SendGrid for sending event invitations and newsletters: free plans, editors, automation and pricing.","2019-01-16","2019-01-30","\u002Fwp-content\u002Fuploads\u002F2019\u002F01\u002Fnewslettertool.png","Tools",[12,78,14,79],"email marketing","tools",1789764910755]